Qualities to Consider When Choosing an Event Venue

When planning an event, the biggest question thrown your way is where to hold your event. This is the most crucial question because it determines several other aspects of planning and organizing an event. Your catering options and attendees’ pleasant experience depends on the venue you select.

If you’re planning to celebrate a special occasion, first you need to determine your budget, estimated event size, and space requirements. This will help you in finding the right venue for your event. This decision must be made around 4-5 months in advance. When you book a venue in advance you get ample time to plan other important things, such as decoration, catering, and event brochures.

Whether you are running a conference or organizing a bridal shower, you need to pick the right venue. Not every venue is suitable for different types of events. For instance, an outdoor space is the best option for hosting a corporate party. However, some venues are versatile to host different types of events.

Are you wondering how to figure out if a particular place is a right fit for your celebration? If you’re searching for a venue, you need to consider certain factors to avoid last moment humiliation. Read further to know the qualities to look for in an event venue. Here is a list of things to consider when choosing a venue for your upcoming event.

1. Easy Accessibility

The best venues are located at a prime location. Make sure the venue you choose is not too far from where the majority of guests will be coming from. It is important to consider whether your event is local or you expect attendees from around the country. The location of the venue should be easily accessible with clear directions. For night parties, venues on the outskirts are not the best choice. The location should be safe and easy to reach.  For out of station attendees, a venue near the airport or their hotels is the right choice.

2. Capacity

The capacity of the event venue is very important. Before you even start looking for a venue, count the number of expected guests. Once you have an estimated number, look for a venue that can accommodate all your guests comfortably. If you pick a small venue, it may suffocate your guests. The ideal venue is spacious enough to occupy even extra guests if required.

3. Services and Amenities

To avoid hassles, you should look for an all-inclusive event venue. The main reason to book a venue is to avail of all the facilities and services.  It should have a kitchen to provide catering to your event.  The perfect event venue offers in-house catering and decoration so that you don’t need to search for vendors elsewhere. It should also have ample chairs, tables, and linens that match your theme and ambiance. The best places also have clean-up staff so that you don’t have to worry about cleaning the mess later. If you’re organizing a corporate event or conference, you may also need AV capabilities. When booking a venue, you should ask if audio-visual supplies available or do you need to rent from a third-party vendor.  Another crucial facility is parking. Nothing frustrates guests more than a lack of sufficient parking pace. So, when choosing a venue, make sure to check these facilities.