How To Manage Lighting In A Banquet Hall For An Event

For events such as weddings, it is important to ensure that you get enough space for your guests, and in such settings, renting a banquet hall is one of the best decisions you can make. This is because banquet halls in Toronto are usually made to fit such occasions, so chances are that you will not need to make any changes in the interior for your event. In addition to that, most firms that rent out banquet halls usually offer other services including catering and decoration.

However, when you renting such spaces, there are a number of issues you ought to take into consideration to ensure that you get the most bang for your buck. One of these is the lighting situation in the banquet hall. The quality of lighting might sound like a minor issue, but there are many who end up getting it wrong and regretting it later. When thinking about lighting in a banquet hall before an event, some of the salient factors you need to keep in mind include:

Evaluate the lighting before the event 

It would be a disaster to go through the processes of renting and decorating a banquet hall, only to find later that the lighting does not look good. To avoid this, you should try to simulate the conditions of the event, and then evaluate the lighting at that time. For instance, if you are going to hold the event in the evening or at night, show up at such a time and find out how the lighting is set up. Also try to figure out if you have other options regarding the lighting in the banquet hall.

Make sure the technical details are thought out 

There are several technical details regarding lighting in a banquet hall that need to be clear, so that you can at least order the changes to be made in a clearer fashion. For instance, it’s usually not a good idea for a room to have very harsh lighting, particularly if you are going to hold it in the evening or at night. Instead, you should aim to get lighting that is softer, which also makes people calm.

This might involve having to replace the current bulbs with low wattage ones, redistributing the arrangement of the bulbs and even reducing the number of lights in the banquet hall. If you are working with a high quality and professional company, they should be in a position to understand and implement your requests with no problem.

Test the lighting after the decorations are done 

If lighting is going to be critical in a banquet hall, try to have it tested after the decorations are up. More often than not, decorations will influence the lighting in more ways than one. For instance, the presence of brightly colored decorations could amplify the lighting in the banquet hall. This means that if there is already too much harsh lighting in the hall, the addition of the decorations could make matters worse. Having the lighting tested after the major decorations are up will help you get a clearer picture of what the event will finally look like.

Bring it up when consulting contractors

As has been said, most firms that rent out banquet halls tend to offer other services including decoration and catering. This means that during the rental process, you will need to negotiate about the specific details you will need for your event. During such discussions, don’t forget to bring up the issue of lighting and how you want it done. The fact that they are professionals in the field means that they are likely to be in a better position to figure out how to fulfil your needs. For instance, if you want soft, romantic lighting in the banquet hall for an evening reception after a wedding, letting them know this and then discussing it in detail will help them figure out how to combine this with decorations to have the effect you want.